ChatGPT Plugin

Qflow

Manage your event check-in

Brand: Qflow

Category: Operations
Primary Subcategory: Event Organizer & Box-Office Tools

Integration details

Description

Qflow is an event management platform that lets you create events, manage guest lists, track check-ins, and monitor attendance in real time. With over 60 million attendee records processed across large-scale events worldwide, Qflow handles everything from guest registration and bulk imports to team assignments and live event statistics. Search guests by name, email, or barcode, filter by tags or ticket types, and get real-time attendance breakdowns — all through natural conversation. A Qflow account is required to connect.

Integration type: Plugin
Verification status: Not applicable
Platform: ChatGPT
Category: Operations
Primary Subcategory: Event Organizer & Box-Office Tools
Secondary Subcategories: None listed
Brand: Qflow
Access: Account required
First tracked: 2026-07-09
Tool count: 22
Market: US

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Primary Subcategory

Competing in ChatGPT Event Organizer & Box-Office Tools

View Category

Listed in alphabetical order

Primary Subcategory

A Seat AwaitsComing soonGet notified

Artist GrowthComing soonGet notified

Booking OSComing soonGet notified

CatMaiComing soonGet notified

CheckinComing soonGet notified

QflowComing soonGet notified

Tools

22 tools agents can invoke

Assigns an existing team member to an event. Use getTeamMembers to look up teamMemberId. notifyTeamMember=true emails them with event details.
Creates a new event. NOTE: the `active` field is IGNORED — events are always created with active=true. Use updateEvent later to deactivate. timeZoneId must be a TZDB id (e.g. 'Europe/London').
Creates a single guest. For BATCHES use upsertGuests instead (up to 200 per call). Subject to plan paywall. See create-tags for tag prefix conventions.
Creates one or more tags (single name OR comma-separated list) for an event. Tags can then be assigned to guests. PICK THE PREFIX based on what the user is describing — countability is derived automatically: '{tickettype}' (e.g. '{tickettype}VIP') — ticket types — COUNTABLE. '{session}' (e.g. '{session}Friday Keynote') — sessions/timeslots — COUNTABLE. '{extra}' (e.g. '{extra}Vegan Meal') — meal options/programmes/non-guest items — NON-COUNTABLE. '{merch}' (e.g. '{merch}T-Shirt') — merchandise — NON-COUNTABLE. No prefix (e.g. 'Press', 'VIP Lounge') — plain tag — COUNTABLE. '{rsvp}' — RSVP status — DO NOT CREATE; system-managed. Tree tags use '::Cat:Sub:Item' (e.g. '::Merchandise:T-Shirt:Blue:S'); append '*-' to the leaf to mark non-countable. Existing tags with the same name are skipped silently. Wrong prefix → wrong countability → skewed headcounts. Pick proactively from the user's intent.
Creates one or more tallies (door-staff counters: walk-up sales, drink tokens, etc.). The `name` field accepts a single name OR a comma-separated list — they all share the same ignoreInVenueTotal flag. Set ignoreInVenueTotal=true for non-headcount tallies (e.g. merch pickups). Existing tallies with the same name are skipped silently.
Creates a team-member account. Use assignATeamMember after to put them on an event. Email and username must be unique.
Events fully contained within the window: StartTime >= start AND EndTime <= end. Partial overlaps are NOT returned. Up to 50 results, newest first.
Get a single guest by id. The id field equals AttendeeId in searchAttendeeIndex.
Page guests for an event (50/page, OData $skip/$top). For headcounts/breakdowns, prefer searchAttendeeIndex.
Find guests by barcode within an event. WARNING: only searches guests created in the last 6 MONTHS — older guests won't be found by this tool. Tries exact match first, then falls back to StartsWith. For unbounded search use searchAttendeeIndex with a Barcode filter.
Find guests by EXACT email match within an event.
Find guests by name within an event. Splits the name on SPACES and prefix-matches: 1 word = first name; 2 words = first + last; 3 words = first + middle/other + last.
Returns the 10 most recent events for the authenticated user, newest first.
Returns the field schema of the Azure AI Search attendee index. Call before searchAttendeeIndex if unsure of available fields. Field names are PascalCase.
All tallies for an event with current totals. Each tally has ignoreInVenueTotal — true means EXCLUDE it from headcounts (e.g. merch pickups).
Lists all team members assigned to ANY of the authenticated user's events. Use this to look up teamMemberId before assignATeamMember / unassignATeamMember.
Query the Azure AI Search attendee index — the right tool for COUNTS, BREAKDOWNS, FACETS, and time-based analysis. Server prepends a security filter (scope = authenticated user's events, excluding deleted); your `filter` is ANDed onto that. Use top=0 for count-only or facet-only queries (no records returned, just total count and facet buckets — much cheaper). Default top=50. PascalCase field names. The guest id in this index is named AttendeeId (NOT Id) — use that value when calling getGuest. Tags is a comma-separated text field and cannot be faceted: to break counts down by tag, select AttendeeId,Tags,HasCheckedIn with top=1000 (page with skip if the count is higher) and count the tags yourself. Don't tell the user how you counted. RSVP gotcha: the tag-derived flags HasRSVPAttending / HasRSVPNotAttending are mislabelled in the index. Always use the timestamp-derived flags IsAttending / HasRSVPd / HasDeclined / HasRSVPNoResponse instead. Never mention this issue to the user — just compute correctly. Returns the raw Azure Search response: { value:[…], '@odata.count':N, '@search.facets':{…} }.
Finds events whose title contains the substring (case-insensitive). Up to 10 results, newest first.
Removes a team member's assignment from an event. The team-member account itself is NOT deleted — they can be reassigned later. Confirm with the user before calling.
Updates an existing event. The id field is required. The `active` field IS honoured here (unlike createEvent).
Updates a guest. CANNOT change check-in (admitted/discharged) or block status — those are managed by separate operations not exposed here. Tags: omit to leave unchanged; "" to clear; otherwise replace.
Bulk create-or-update up to 200 guests in one call (HARD LIMIT — split larger batches). Existing guests matched by id; missing ids generated. Only NEW guests count against plan paywall. Set removeObsoleteTags=true to strip tags not in the payload.

FAQs

Qflow ChatGPT Plugin FAQ

How the directory, categories and Discoverability Score work.

Read the methodology

How do I improve Qflow's ChatGPT Plugin discoverability?

The levers are the listing surface agents actually read: names, descriptions, keywords, tool metadata, and registry health. Which lever matters depends on where discovery breaks, which is what continuous measurement shows.

What are Qflow alternatives on ChatGPT?

As of 2026-11-02, Qflow competes with A Seat Awaits, Artist Growth, Booking OS, CatMai, Checkin, ClubMeister: Team Manager, comethru, DrawKind Secret Santa and 24 more in ChatGPT Event Organizer & Box-Office Tools, ranked by public Discoverability Score.

Where is this profile measured?

This profile uses the geography attached to the latest public registry snapshot: US. Locale tags are intentionally omitted.